Privacy
This notice explains how Rasheed Ogunlaru Limited (āweā, āusā, āourā) use and protect information about you.
We comply with all legislation relating to the privacy and confidentially of our clients. This includes the EU General Data Protection Regulation and the associated UK legislation, the Data Protection Act 2018.
We collect and use only the information needed to provide our services and we always try to use the least amount of information necessary to provide those services.
We don’t give your information to other people or organisations unless you have said we can do so except in some very limited circumstances (such as where we are legally required to provide access, for example to the police.)
Marketing
We only send direct marketing materials to people who have consented to us doing so. If you wish to stop receiving marketing information from us or have any other comments or queries about this privacy policy, please contact Rasheed Ogunlaru by calling 07961 953599 or emailing him on rasheed@rasaru.com.
If you request that we stop sending marketing material to you, we will do so but we will retain enough information to avoid accidentally sending you more material in the future.
We will never give access to your details to another individual or organisation for the purposes of marketing.
How we use information about people who use our website
Our website collects some information about website users. This is done automatically in order to help analyse how the site is used by visitors. This process does not allow us to directly identify an individual person who uses our website. If you wish to know more about this please see our Cookie Notice.
How we use information about people who use our life coaching services
We ask people to submit personal information when they contact us through our website or other methods. This includes names and contact details, such as email addresses and phone numbers.
If you become a coaching client, it is likely that you will disclose things that are very sensitive, simply because of the topics likely to be discussed. No one else will be told the information you disclose unless there is a legal obligation that requires this to happen (see below). Data protection law puts limits on what can be done with your information.
Under data protection law there must always be a lawful reason to use your personal information. In addition, extremely sensitive information about you cannot be used unless specific legal exceptions apply.
The information you disclose during coaching sessions will only be used for the purposes of providing coaching to you. However, in providing those services your information may be used in a few different ways, which are described below. Under each reason is given what is called the ālawful basisā of the processing. This is the part of the law that allows us to use the information for the purposes described.
Purpose one: to provide to you core coaching services (initial contact, fee negotiation, client-discussions, analysis, and advice etc.)
Lawful basis for using information about you:
Entering into, negotiating, and fulfilling a contract (Article 6(1)(b) of the General Data Protection Regulation.)
Lawful basis for using very sensitive information about you:
Explicit consent (Article 9(a) of the General Data Protection Regulation). You have the right to withdraw this consent at any time.
Purpose two: if necessary, where there is a legal obligation to do so, we will provide relevant information about you to other organisations (for example, if you tell us something that makes us think there is a high risk to a child, we would have to tell authorities like social services or the police).
Lawful basis for using information about you:
Processing is necessary for compliance with a legal obligation to which the controller is subject (Article 6(1)(c) General Data Protection Regulation).
Lawful basis for using very sensitive information about you:
The public interest (Article 9(2)(g) and Schedule 1, Part 2, Paragraphs 6 (statutory requirement), 10 (preventing or detecting unlawful acts), 12 (regulatory requirements relating to unlawful acts and dishonesty etc.), 15 (suspicion of terrorist financing), and 18 (safeguarding children and individuals at risk) of the Data Protection Act 2018).
Purpose three: if necessary, we will provide relevant information to other people in order to defend ourselves in legal proceedings against (for example, if you took us to court we might have to use some of the information about you to defend ourselves).
Lawful basis for using information about you:
Processing is necessary for the purposes of our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation.)
Lawful basis for using very sensitive information about you:
The establishment, exercise, or defence of a legal claim (Article 9(2)(f) of the General Data Protection Regulation; Schedule 1, Part 3, Paragraph 33 and Schedule 8, Paragraph 6 of the Data Protection Act 2018).
How we use information about people who use our come on our retreats
Rasheed Ogunlaru Limited provides executive retreats.
Purpose four: To deliver this service we process some of your personal data. This personal data includes only your name and contact details. We will transfer that information to a third party in order to arrange and deliver the retreat.
Lawful basis for using information about you:
Entering into, negotiating, and fulfilling a contract (Article 6(1)(b) of the General Data Protection Regulation.)
Purpose five: if necessary, where there is a legal obligation to do so, we will provide relevant information about you to other organisations (for example, if you tell us something that makes us think there may be a threat to your retreat companions, we would have to tell authorities).
Lawful basis for using information about you:
Processing is necessary for compliance with a legal obligation to which the controller is subject (Article 6(1)(c) General Data Protection Regulation).
Purpose six: if necessary, we will provide relevant information to other people in order to defend ourselves in legal proceedings against (for example, if you took us to court we might have to use some of the information about you to defend ourselves).
Lawful basis for using information about you:
Processing is necessary for the purposes of our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation.)
Giving third parties access to your information
As noted above, sometimes we will, and may have to, give third parties access to some of your information. We will only do this where you have agreed that we may do so, for the narrow set of reasons given above, or for your āvital interestsā, such as if we were required to call an ambulance for you.
If we give access to third parties with your agreement, we will tell you beforehand the identity of the recipient, the nature of the information, and the purpose of granting the access.
Your rights under data protection law
You have specific rights regarding your information and what can be done to it.
Should you wish to discuss exercising any of these rights, please contact Rasheed Ogunlaru know by calling 07961 953599 or emailing him on rasheed@rasaru.com.
There is no charge for exercising these rights so you may contact us freely to ask us to exercise them.
You always have the right to ask us for the information we hold about you.
You always have the right to object to us sending marketing material directly to you.
You can restrict the processing we perform on your personal data if you contest the accuracy of those data or if we no longer need those data but you require them for a legal claim.
Where we use information about you on the basis of consent, you have the right to withdraw consent at any time and for us to provide to you or someone else with your information in a structured, commonly used and machine-readable format
Where we use your information on the basis of entering into, negotiating, and fulfilling a contract you have the right to have the information we hold about you rectified, erased, or provided to you or someone else in a structured, commonly used and machine-readable format.
Not all of these rights may be applicable in every specific situation. They are not necessarily mutually exclusive.
We have one month to respond to you once you have contacted us, or two months if it is a very complicated request (but we have to tell you that within the first month). Should we fail to respond to a rights request, you can complain to theĀ Information Commissionerās Office.
Keeping information
We do not keep your personal information indefinitely. We will keep your information only for as long as we need to in order to give you the services you request and to meet with our insurance requirements.
The period for which we will hold your information is seven years. We hold the information securely (see the next section for more information). When the period of time ends, your data will be erased or physically destroyed in a secure way.
How we keep your information safe and secure
We use industry standard internet security measures, including encryption.
All the information we hold ā for example company laptops ā is kept with strong digital and physical security safeguards, including encryption and access control restrictions (the physical places in which we store the electronics which hold your information are secure). Your personal information is only ever taken off the business premises in encrypted form.
Any information about you that is held on paper, rather than digitally, is kept in locked containers in private and secure areas.
Links on our websites
Our websites may occasionally contain links to third-party websites. We have no control over the content of such websites and cannot vouch for them in terms of the protection of your privacy. If you use these websites, you do so at your own risk.